A full-service wedding planner team basically handles everything for the couple, from start to finish. Tasks include the overall design and vision of wedding, keeping the couple within their budget, contract negotiations, the hiring of vendors, as well as execution of the event vision on the day of the wedding.

Pre-Event Production

Recommend venues and vendors in accordance with event budget and style

Schedule and attend all vendor meetings and interviews

Attend site visit(s) with client to establish the event style, direction and flow

Unlimited face to face meetings, phone and e-mail communication/advice for client

Guidance on wedding etiquette

Create budget; manage deposit schedule and payments

Review and negotiate all vendor contracts

Decor conceptualization and coordinate overall event vision and design

Act as the liaison between client and vendors for all logistical needs

Create complete timeline for celebration and share with all vendors

Lead all-vendor walk-throughs

Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

List Occasions By Carlisle as a point of contact on website, save the dates, invitations and welcome notes

Format guest list for calligraphy

Set up and manage hotel blocks for out-of-town guests

Schedule and book all guest and family transportation to/from ceremony and reception

Collate, stamp and mail save the dates and invitations

Advise on menu planning and attend tasting with caterer

Source and order items and packaging for favors and welcome gifts bags

Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list

Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design.

Wedding Week

Attend final meeting with client and collect all celebration elements

Confirm all details and arrival times for vendors

Provide schedule for family and VIP guests

Coordinate all printed materials

Assemble and deliver welcome gift bags for out of town guests

Coordinate rehearsal with (or without) Officiant

Manage rehearsal dinner including timing and speeches

Wedding Day

Coordinate all aspects of wedding celebration

Oversee check-in of rentals

Create “steps of service” for catering team

Coordinate all deliveries and installations of celebration in accordance with vendor contracts

Coordinate distribution of final payments and gratuities

Manage and coordinate transportation for family and guests

Provide event emergency kit (including sewing kit, stain remover, etc)

Provide and place restroom amenities basket

Organize and set up escort cards, place cards and menu cards

Oversee timely “flip” of room from ceremony to reception, if needed

Conduct final lighting, sound and temperature inspection prior to guest arrival

Conduct final seating and table check prior to guests welcomed to reception

Cue all music changes and speeches with band/DJ

Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

Serve as point person for all vendors—cueing timing throughout event

Manage and remedy all moment-to-moment challenges

Arrange favors (if applicable)

Oversee strike of venue

Collect any celebration elements and gifts

Double check return/pick up of all rental elements from caterer and floral designer

Coordinate post wedding brunch